Conference Venue

Danubius Hotel Helia

Budapest, Kárpát u. 62-64, 1133 Ungheria
GPS Coordinates: N 47°31’32” E19°3’21″

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Helia hotel

Helia is a fully equipped conference hotel with all the facilities to host top-quality professional events. The hotel is located in Budapest’s dynamic XIIIth district, on the bank of the Danube, opposite Margaret Island. All of the meeting rooms benefit from natural light and are air-conditioned. What makes Helia so special? Helia is a wellness hotel with a wide range of fitness and spa services for guests. Standard rooms overlook the city, while if you book one of the superior rooms, you’ll be able to enjoy a view of the Danube and Margaret Island. The price of hotel rooms includes the use of bathing and sauna facilities.

The places of the conference

Directions will be provided during the conference

  • The conference  will be held in the Main Building (Gmach Główny).
  • The opening ceremony and invited lectures will be in Aula (3rd floor)
  • Technical sessions in rooms 300, 213, 264
  • Exhibition and coffee break area in the hall on the 3rd floor


  • ETC15: Helia, Panorama and Mercure
  • EVI-GTI: Uranus
  • Training/working: Venus
Danubius Hotel-Helia - Floor and Meeting Planner

Technical information

Conference Registration

The registration desk will be open from 8:00 AM to early afternoon, Monday April 24th to Friday April 28th, at the conference venue (Area “C” Lobby, conference floor).

Speakers Briefing

The authors who are presenting their paper and the session chairs will meet for a short briefing fifteen minutes before the start of their session in the session room. Please attend on the day of your session only.

Speaker should provide a short biography to be presented by the session chairman before starting the presentation;  Each participant will be asked to send one slide **** (download template) with short bio, at least one week before Conference, to the LO (
Speakers should join the session 5 min before the Session start, to confirm their presence to the Session Chairman.

For information about presentation see section “Presentations

Time of presentations

  • Each paper will be allocated 30 minutes including introduction and question-and-answer period except where noted otherwise.
  • Concurrent sessions will maintain uniform starting times.
  • The Presentation will be delivered by shearing the screen;
  • The only way to present the paper is to attend personally appropriate zoom session. The speaker must share the screen and make presentation;
  • If the speaker is not online at appropriate time his presentation will be cancelled, and the session will have a paused for the prescribed presentation time in order to keep synchronization of all sessions;
  • Speakers should verify  their capability to make and share the screen within zoom system.

File for Presentation

For presentations we recommend using standard formats such as PDF or PPT (PowerPoint) with a size of 1920×1080 pixels and an aspect ratio of 16:9.

Audio-Visual Equipment

  • The computers will be connected to the speakers, and therefore sound can also be played. There is no opportunity to present from an external location.
  • The laptops used during the presentations will be connected to the wifi, but we are not paying for the extra wired internet for the presentation laptops.
  • The laptops which are planned to be utilized there are capable of presenting standard Office formats for presentations, e.g. ODP, PDF, PPT, PPTX.
  • They are also capable of playing different audio/video formats, including but not limited to AAC, AVI, MKV, MOV, MP3, MP4, WAV, WEBM, WMV. The projected output will have FullHD resolution (1920×1080, 16:9 aspect ratio).


Free WiFi is provided in the conference venue.


Video-taping or audio-recording of any session during this Conference is prohibited. The sale of any publication not authorized by ETC15 is also prohibited.

Coffee Breaks

Coffee tea and small snacks will be served during the morning and afternoon coffee breaks Area “C” Lobby conference floor.

  • Video-taping or audio-recording of any session during this Conference is prohibited, unless it is for own use of the participant.
  • The session links and PWD delivered to registered conference participants should not be shared with any other persons

Lunch and Break time

Standing lunch is included in the registration fee and will be served from Monday to Thursday at the Restaurant Area (ground Floor). The duration of the lunch time will be 90 minutes.